School and Programs Coordinator, Frankel Religious School

The School and Programs Coordinator is a vital support role within HNT’s educational framework. The role coordinates the smooth logistical operations of the Frankel Religious School, which directly contributes to enhancing the educational experience for both students and staff. The School and Programs Coordinator will provide comprehensive support to the Director of Education, the Director of Community Engagement, and administrative support to FRS staff. This work will include coordinating school and synagogue programs, managing logistics for events, and maintaining accurate records.

Frankel Religious School (FRS) Responsibilities:

1. Event Coordination:
   ● Coordinate all school programs leading up to and during events, ensuring all logistical aspects are organized and executed smoothly.
   ● Provide technical setup assistance for Sunday morning assemblies, and school programs, and address any technological needs of the teachers.
   ● Purchase and distribute snacks, accounting for allergies and dietary restrictions. Maintain organization of snack closet.
   ● Staff weekly Tot Shabbat at the Stroum Jewish Community Center, including choosing and reading books and making HNT/FRS announcements.

2. Student Records Management:
   ● Maintain accurate and up-to-date student rosters for the Director of Education and teachers, ensuring data integrity.
   ● Create, distribute, and retain attendance sheets for all classes, tracking participation and engagement.
   ● Monitor school enrollment, checking for errors or necessary adjustments to student records as needed.

3. Payroll and HR Support:
   ● Set up and maintain the timesheet system for FRS staff, sending reminders about payroll cut-off dates.
   ● Consolidate and submit any missed hours for payroll processing.
   ● Manage and submit new-hire paperwork for FRS staff, ensuring compliance with all organizational policies.
   ● Submit receipts, order supplies, and track expenses to help programs stay within budget.

4. General Administrative School Support:
   ● Assist the Director of Education and teachers with administrative tasks, including coordinating schedules, purchasing supplies, and distributing snacks to students.
   ● Help manage and streamline communication between faculty, staff, and families to ensure clarity and transparency.
   ● Pull reports from the synagogue’s database, ShulCloud, to help meet FRS needs.
   ● Find substitute teachers when needed and ensure lesson plans are given and supplies are purchased.
   ● Stock, maintain, and organize the art closet.

5. Field Trip Coordination:
   ● Arrange and manage field trips, including logistics, transportation, and obtaining necessary parent permission to ensure compliance and safety.

Programming Support Responsibilities:

1. Collaboration with Community Engagement:
   ● Provide administrative support to the Director of Community Engagement, including coordination of supplies and assistance with various administrative tasks.
   ● Create and maintain calendars based on upcoming programs.
   ● Be available to staff events, assisting with logistics and technical setup as needed. Some examples of events include Shabbat at the Waterfront, Monthly lunch and film, Tot Shabbat and Shabbat K’tan, Monthly singing circle, etc…
   ● Play a role and be familiar with all programs leading up to and during events, ensuring logistical aspects are organized and executed smoothly.
   ● Communicate regularly with congregants about upcoming programming opportunities, including adding information to the eKol and HaKol as needed.
   ● Submit receipts, order supplies, and track expenses to help programs stay within budget.
   ● Pull reports from shulcloud to help meet programming needs.

2. Membership Monitoring:
   ● Monitor new member applications, checking for errors or adjustments that may be needed to ensure a smooth onboarding process.
   ● Assist the Director of Community Engagement in helping prospective members connect with the right information and people

3. Volunteer Support and Recruitment:
   ● Assist in the creation and maintaining of forms and sign-ups for volunteers.
   ● Coordinate volunteers for events.
   ● Be the point person for volunteers to report to at events.
   General Programming Responsibilities:
   ● Collaborate with appropriate staff to ensure all events are in line with the synagogue and operational needs.
   ● Staff events when needed, ensuring needs of participants are met and that program execution runs smoothly.
   ● Provide support with the planning and execution of synagogue programs, including those connected to Jewish holidays.
   Other duties as assigned.

Qualifications:
● Bachelor’s degree in Education, Administration, or a related field preferred.
● A minimum of 2-3 years of experience in an administrative role, preferably in an educational or nonprofit setting.
● Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
● Excellent communication skills, both verbal and written, with a focus on collaboration and teamwork.
● Proficiency in Microsoft Office Suite and familiarity with database management systems.
● Basic technical skills to assist with audio-visual equipment and classroom technology.
● Ability to multi-task, think on your feet, and prioritize responsibilities while maintaining professionalism.
● Ability to lift up to 20 lbs, go up and down stairs and hills, possibly while holding supplies.
● Ability to move tables and chairs and to do basic clean up, sweep/vacuum, etc.
● Able to solve problems and answer questions from congregants, vendors, leadership, and co-workers independently.
● Knowledge of, and respect for Jewish customs, holidays, and lifecycle events is essential. Familiarity with the needs of a Conservative Jewish congregation is a plus.
Key Competencies:
● Attention to Detail: Ability to maintain accurate records and manage multiple tasks with precision.
● Adaptability: Flexibility to adjust to changing needs and priorities within the school environment.
● Problem-solving: Strong analytical skills and the capability to address challenges proactively and efficiently.
● Team Player: Willingness to collaborate with staff, teachers, and families to enhance the educational experience.

Working Conditions:
● Primarily office-based with regular interaction in the classroom environment, and around the synagogue property, during school and programming events.
● Occasional off-site meetings and responsibilities.
● Evening and weekend hours will be required for events and programming. Must be available on Sunday mornings during the school year.
● This is an onsite position, not eligible for remote work.

This position is located on Mercer Island, WA and is an onsite role, and therefore not eligible for remote work. Must be eligible to work in the United States. Herzl-Ner Tamid is an equal opportunity employer.